• 12-month Fixed Term Contract
• Flexible work arrangement - Office and WFH

• Location: North Sydney, NSW

ABOUT EG

We arrived in Australia in 2019 after acquiring a network of fuel and convenience stores from Woolworths. We continue to build and grow, supported by the knowledge and success of EG Group, a creative and innovative global retail operation servicing over 6,500 forecourts in 9 countries across Europe, North America, and Australia.

We have been on a journey to set our stores up to be a best in class retail destination through more than just our fuel - expanding our convenience and premium food-to-go offers! In 2023, we have fully converted our network of 530 sites from Woolworths Caltex to EG Ampol.

ABOUT THE ROLE

The Lease Administration Manager leads the end‑to‑end lease administration function for EG Australia’s national property portfolio, ensuring accuracy, compliance and strong governance.

The role oversees all lease obligations, key dates, financial commitments and property data, while managing MRI optimisation, rental payments, reviews, reconciliations and documentation. Partnering with Property, Finance, Legal and senior leaders, this role drives process improvements and supports accurate forecasting and long‑term portfolio sustainability.

This position is a 12‑month fixed‑term contract and reports directly to the National Property and Network Planning Manager .

RESPONSIBILITIES IN A SNAPSHOT:

• Lead a high‑performing Lease Administration team, ensuring accuracy, compliance and exceptional service.
• Oversee end‑to‑end lease administration across 500+ sites, including payments, reviews, renewals and critical dates.
• Manage CPI escalations, rent and market reviews, lease variations and renewals in alignment with contractual and commercial requirements.
• Ensure strong governance, data integrity and system accuracy across MRI and related platforms.
• Manage financial processes: landlord invoices, reconciliations, on‑charges, budgeting and forecasting support.
• Drive system and workflow improvements to increase efficiency, control and reporting capability.
• Act as a key contact for landlords, tenants and internal stakeholders, providing clear insights and reporting.
• Ensure secure, compliant and accessible lease documentation and records.
• Monitor and manage risk by proactively identifying issues related to lease obligations, dates and financial commitments.
• Support strategic property decisions through accurate data, analysis and portfolio reporting.
• Maintain compliance with legislation, internal policies and audit requirements.

WHAT ARE WE LOOKING FOR?

• Minimum 5 years’ experience in commercial property or lease administration, including 2+ years in a leadership or senior coordination role.
• Strong understanding of leasing principles, commercial agreements, outgoings and property‑related financial processes.
• High proficiency in Microsoft Office and property management systems (MRI highly regarded).
• Strong analytical, problem‑solving and sound decision‑making abilities.
• Proven ability to manage multiple complex deadlines within a high‑volume portfolio.
• Excellent communication, time management and attention to detail.
• Tertiary qualifications in business, property, finance or a related field (preferred).  
• Background in fuel, retail or FMCG sectors beneficial.

WHAT’S IN IT FOR YOU?

• Work closely with senior leaders and influence a large, national property portfolio in a dynamic, fast‑paced industry.
• Make a meaningful commercial impact through accurate data, strong governance and process improvements.
• Collaborate with a supportive, talented and passionate team that values innovation and continuous improvement.
• Access a range of health, well‑being and employee support programs.
• Enjoy flexible working arrangements, with a blend of our North Sydney office and work‑from‑home options.

Ready to champion accuracy, compliance and portfolio performance? Apply now!